Certificate Of Incumbency
- Art Teacher
- London, UK
- 5-7 Hrs
When it comes to doing business—especially across borders or with big institutions—credibility matters. That’s where the Certificate of Incumbency steps in. A Certificate of Incumbency is a formal corporate document that verifies the identity and authority of a company’s principal officers and directors. It affirms who is legally authorized to act on behalf of the corporation or sign official documents.
It is often required in legal, banking, and financial transactions—for example, when opening a corporate bank account, securing loans, or undergoing due diligence during mergers and acquisitions.
- Company Registration Documents (MOA & AOA)
- Key Details of Company
- Board Resolutions
- Authorizations and Signatures
- Proof of Authority
- Notarization or Apostille (if required for international use)
1.Submission of Required Documents
2.Drafting the Certificate
3.Filing and Internal Record-Keeping
4.Issuance and Official Verification
5.Delivery and Submission of the Certificate
It is usually issued by the company secretary, director, or any other authorized officer as per the company’s governance rules. It may require approval by the board of directors.
It also ensures compliance with corporate governance, enhances transparency, and builds trust with investors and third parties during business dealings and due diligence processes.
They are similar but not always the same. A Director’s Certificate may specifically verify a director’s role, while a Certificate of Incumbency covers all officers or authorized persons.
Most corporations and limited liability companies (LLCs) issue this certificate as an internal document to confirm authority, but smaller companies or certain entities without complex governance structures may not routinely use it unless requested by a third party.
It does not have a fixed expiration date, but it should be updated whenever there are changes in the company's key officers or directors. It is advisable to provide a certificate not older than three months when asked for legal or financial verification.