Organization DSC
In today’s fast-paced digital economy, organizations cannot afford to rely solely on physical signatures for critical documents. A Digital Signature Certificate (DSC) for Organizations empowers companies, LLPs, partnerships, trusts, and other entities to carry out legally valid and secure online transactions. It is a digital identity that verifies the organization’s authenticity and its authorized signatory’s approval. Unlike an individual DSC, it is tied to the entity’s legal existence and designated representatives. This makes it particularly crucial for corporate governance and transparency. Recognized under the Information Technology Act, 2000, organizational DSCs have full legal validity in India. It also enhances trust with clients and government authorities by proving the genuineness of digital documents. In essence, a DSC for an organization is not just a regulatory requirement, but a vital tool for secure digital business operations.
- Entity’s PAN card
- Entity’s Certificate of Incorporation / Registration Certificate
- Organization’s Address Proof (Utility Bill, GST certificate, etc.)
- Authorization Letter on company letterhead (authorizing applicant)
- PAN card & Aadhaar/Passport/Driving License of Authorized Signatory
- Photograph & Email ID of Authorized Signatory
- Video verification (as per Certifying Authority process)
- Select a licensed Certifying Authority (CA).
- Fill the DSC application form (mentioning organization details & authorized signatory).
- Upload entity documents (PAN, registration, and address proof) along with ID proof of signatory.
- Submit authorization letter from the organization.
- Complete video KYC verification.
- Make payment and submit application.
- Download DSC in USB token (e-Token) after approval.
Only an authorized signatory, such as a director or official duly empowered by the organization, can apply for an organization DSC.
An organization can have multiple DSCs for various officials or different business needs.
The validity period of an organization DSC is usually 1 to 3 years, as determined by the Certifying Authority.
If the authorized signatory leaves, the DSC must be revoked and a new one issued to the new appointee.
It is mandatory for some companies, especially those involved in government filings, e-tendering, or as required by regulatory law.
Under IT Act, 2000, misuse or forgery of DSC can attract fines up to ₹1 crore and imprisonment depending on the severity of offence.